Client: 1847Financial
Industry: Financial services
Use Case: Automating processing of rollover recommendations, account agreements, and annuity applications for financial advising
Forms: HTK Recommendation and Attestation Form, Account Agreement & Disclosure Booklet, EquiTrust Annuity Application Packet
At a Glance
1847Financial used Instafill.ai to automate the completion of multi-page account opening forms, rollover documentation, investment advisory agreements, and annuity applications. By utilizing Instafill.ai’s field accuracy controls and automated form-filling capabilities, the firm reduced processing time and enhanced data accuracy across multiple product lines.
About 1847Financial
1847Financial is a national organization of financial services firms affiliated with Penn Mutual Life Insurance Company and its broker-dealer/RIA, Hornor, Townsend & Kent (HTK). With over 1,400 financial professionals serving 180,000 investors across the United States, 1847Financial delivers comprehensive financial planning services, including retirement planning, investment advisory services, life insurance, wealth management, and estate planning. Their client-first approach requires meticulous documentation and regulatory compliance across multiple financial products. A typical client engagement can involve:
- HTK new account paperwork and disclosures
- Rollover/transfer documentation for retirement assets
- Carrier-specific annuity applications, such as EquiTrust Life’s Certainty Select single-premium deferred annuity
Each packet must be completed accurately and in line with broker-dealer and carrier rules before business can be placed.
The Challenge: Multi-Form Compliance Packets and Repetitive Data Entry
Financial services firms process multiple types of account documentation simultaneously:
- Account opening forms for brokerage and advisory accounts (HTK Account Agreement)
- Rollover and transfer documentation for IRA and 401(k) accounts, including PTE 2020-02 compliance forms (Recommendation and Attestation Form)
- Investment advisory agreements for third-party asset management programs (HTK Investment Advisory Agreement)
- Annuity applications with comprehensive financial needs analysis (EquiTrust applications)
- Regulatory compliance forms, including Regulation Best Interest questionnaires
Each client relationship often requires 5-10 different forms, with hundreds of fields that must be completed accurately. Financial professionals at 1847Financial faced several critical challenges:
Repetitive data entry across multiple documents. The same client information – name, address, Social Security number, date of birth, employment details, financial holdings – must be entered into numerous forms. A single client opening an IRA with an annuity investment might require completing 30+ pages of documentation with overlapping information.
High accuracy requirements with regulatory consequences. Financial services forms require perfect accuracy. Incorrect Social Security numbers, transposed dates, or mismatched account types can delay account opening by weeks, trigger compliance reviews, or create regulatory issues with FINRA, the SEC, or state insurance departments.
Signature field management complexity. Certain fields – particularly signature fields, dates, and attestations – must remain blank for physical or electronic signature capture. Auto-filling these fields creates compliance issues and requires rework.
Time-intensive client onboarding. Financial professionals spend 2-4 hours per client completing paperwork manually, time that could be spent on financial planning, relationship building, or prospecting.
Version control and form updates. Financial services firms regularly update forms to reflect regulatory changes, product modifications, or compliance requirements. Each form update requires retraining staff on new field placements and completion requirements.
The Solution: HTK and Annuity Forms Filled by Instafill.ai
1847Financial implemented Instafill.ai to automate their multi-form workflows while maintaining strict accuracy controls for sensitive fields.
Step 1: Multi-Form Processing and Data Reuse
Instafill.ai enables 1847Financial to fill multiple related forms from a single data source. When onboarding a new client for a rollover IRA with an annuity investment, the financial professional can:
- Upload the client’s existing account statement, previous 401(k) documentation, or a completed data collection form
- Select all required forms (HTK Account Agreement, Rollover Attestation, Investment Advisory Agreement, EquiTrust Application, Financial Needs Analysis)
- Generate completed documents in under 2 minutes
The AI intelligently maps client data to the correct fields across all forms, handling:
- Personal information: Name, address, SSN, date of birth, citizenship, contact details
- Financial data: Income ranges, net worth, liquid assets, investment experience, risk tolerance
- Employment information: Employer name, occupation, years of service, employment status
- Account details: Account types (Traditional IRA, Roth IRA, Rollover), beneficiary designations, tax elections
- Investment objectives: Time horizon, liquidity needs, investment goals
Step 2: Field Accuracy Controls and Signature Management
1847Financial reported an accuracy issue with signature fields being auto-populated when they should remain blank for manual or electronic signature. For compliance reasons, these fields must always be completed manually by the client and financial professional.
Using Instafill.ai’s Flag incorrect fields feature, the team sent an accuracy improvement request identifying those signature areas as fields that should never be populated automatically. Instafill.ai’s team analyzed the flagged fields and implemented field-level controls:
- Disabled auto-fill for signature fields. Client signature, joint owner signature, financial professional signature, and date fields across all HTK and EquiTrust forms were configured to be ignored during form filling.
- Attestation field protection. Fields requiring manual acknowledgment – such as “I certify that the information is correct” or “I have read and understand the disclosure” – are now excluded from auto-population.
- Prepopulated form fields. For forms with mixed requirements (some fields should be filled, others should not), Instafill.ai’s prepopulated form fields feature allows granular control over which fields receive data and which remain blank.
This is a simple example of how financial professionals can tune Instafill.ai for their compliance rules without rebuilding a template from scratch.
Why This Matters for Financial Services Firms
Financial services is one of the most documentation-intensive industries. A single client relationship can generate dozens of forms throughout the lifecycle:
Account opening: New account applications, account agreements, customer identification forms, disclosure documents
Rollovers and transfers: Rollover attestation forms, transfer requests, direct rollover instructions, beneficiary designations
Investment management: Investment advisory agreements, portfolio selection forms, suitability questionnaires, fee disclosures
Insurance products: Annuity applications, life insurance applications, beneficiary forms, replacement disclosures
Ongoing servicing: Account update forms, distribution requests, beneficiary changes, address changes
Each form must comply with regulations from multiple agencies: SEC, FINRA, state insurance departments, and DOL (for retirement accounts). Errors can result in:
- Account opening delays (average 7-14 days for corrections)
- Compliance violations and potential fines
- Customer dissatisfaction and lost business
- Increased operational costs for rework
Instafill.ai eliminates these risks by ensuring forms are completed accurately the first time, with built-in controls for fields that require special handling.
The Result: Faster Onboarding, Fewer Errors, Better Client Experience
With Instafill.ai, 1847Financial now has:
- Automated form completion across multiple product lines from a single data source
- Field-level accuracy controls ensure signature fields and attestations remain blank as required
- Reduced processing time from hours to minutes per client
- Lower error rates and fewer compliance issues from data entry mistakes
- Scalable operations without adding administrative staff
What previously required 2-4 hours of manual data entry per client across multiple forms can now be completed in under 5 minutes, allowing financial professionals to focus on planning, advice, and client relationships instead of paperwork.
Comparison: Manual vs. Automated Financial Services Forms
| Aspect | Manual Process | With Instafill.ai |
|---|---|---|
| Time per client (multi-form) | 2-4 hours | Under 5 minutes |
| Error risk | High (transcription, field mismatches) | Low (AI validation, flags) |
| Signature field handling | Manual tracking required | Automatically excluded from auto-fill |
| Multi-form consistency | Prone to discrepancies | Consistent data across all forms |
| Compliance review time | 30-60 minutes per application | 5-10 minutes (spot-check only) |
| Staff training on updates | Required for each form change | Minimal (AI adapts to form updates) |
By automating the form-filling process, 1847Financial significantly reduced the time financial professionals spend on administrative tasks. Industry data shows that financial advisors spend 25-40% of their time on paperwork. Reducing this by even 50% translates to 10-20 additional hours per month for client-facing activities, prospecting, or professional development—time that directly contributes to revenue growth and client satisfaction.
For firms managing hundreds of new accounts annually, automation at this scale means:
- Faster time-to-revenue (accounts funded sooner)
- Lower cost per account (reduced administrative overhead)
- Higher compliance scores (fewer errors flagged in audits)
- Improved client experience (faster onboarding, less paperwork friction)
Industry Applications Beyond Wealth Management
While 1847Financial uses Instafill.ai primarily for account opening and rollover documentation, the same automation applies to other financial services workflows:
- Insurance agencies: Life insurance applications, annuity contracts, long-term care policies, disability insurance forms
- Broker-dealers: New account forms, options agreements, margin applications, customer account updates
- RIAs: ADV Part 2 delivery confirmations, advisory agreements, portfolio management contracts, fee billing authorizations
- Retirement plan administrators: Plan sponsor agreements, participant enrollment forms, beneficiary designations, distribution requests
- Mortgage brokers and lenders: 1003 loan applications, broker agreements, disclosure forms, verification documents
Any firm that processes high volumes of standardized forms with repeated client data can benefit from Instafill.ai’s automation.
If your firm handles account opening documentation, rollover applications, insurance contracts, or client onboarding forms, Instafill.ai can help you eliminate repetitive data entry and reduce errors. Whether you’re working with brokerage forms, advisory agreements, annuity applications, or regulatory compliance documents, Instafill.ai automates the process from start to finish.