When businesses work with large, complex PDF forms – such as legal agreements, government filings, healthcare documents, and more, accuracy is critical. A single mistake can mean rejected applications, compliance risks, or wasted staff hours. While Instafill.ai already provides high accuracy with complex forms, occasional corrections may still be needed.
That’s why we’ve introduced a new feature – Flag incorrect fields. It gives you a simple, secure way to point out issues directly inside your filled forms. You can highlight the exact field that’s wrong, add a short note, and safely share your flagged form with our team. This ensures we have the right context to investigate and resolve issues quickly, without compromising your privacy.
Why this matters
- Fast correction: No need to write vague emails like “field 12 is wrong.” You can highlight the exact field in seconds.
- Accuracy improves over time: Each flagged issue helps us train the AI, so it avoids the same mistake in future fills.
- Saves money and time: Organizations don’t need to re-check entire 60-page forms line by line. They only flag the small parts that need adjustment, making the workflow much more efficient.
- Efficiency: Errors aren’t permanent. The system learns from feedback and becomes more reliable the more you use it.
How the feature works
Requests can only be created from filled forms. Here’s the step-by-step process:
1. Open your filled form. After your form is filled, click the Flag incorrect fields button at the bottom-right of the screen. This will open the form in problem reporting mode.
2. Highlight the wrong field(s). Scroll to the area with the issue. In the top toolbar, click the Flag fields button. A rectangle will appear – place it over the field with the problem.
- You can also select a group of fields if needed.
- The rectangle can be resized or moved for accuracy.
3. Add comments. For each highlighted area, a text box will automatically appear on the right side of the screen. Type your comment into the box (for example: “wrong date format” or “missed middle initial”).
- You can create multiple areas, and each one will have its own text box.
- Every text box must be filled before you can submit the request.
4. Submit your feedback. When finished, click the Submit button on the right side of the top toolbar.
5. We’ve got it from here. Once submitted, your flagged form is securely shared with our team. We receive an annotated copy with your highlights and comments, so we can investigate and fix the issue quickly.
6. Track resolution. After our team reviews and resolves your request, you’ll receive an email notification confirming the outcome.
For a quick demo of the feature in action, watch our walkthrough video:
What happens after you submit?
When you submit a flagged request:
- Secure copy created: A temporary, encrypted copy of your filled form (with highlights and comments) is created in our admin workspace. Your original form in your workspace remains completely unchanged and inaccessible to our team.
- Review: Authorized team members open that secure copy, see exactly what you flagged, and investigate the cause. All access is logged for transparency.
- Status tracking: Your request moves through three simple stages: Submitted → In Progress → Resolved. You’ll receive an email notification when it’s resolved.
- Deletion: After resolution, the flagged copy is automatically deleted. If needed, you can also request immediate deletion at any time by contacting [email protected].
Privacy and Security
We know privacy is one of the biggest concerns when sharing documents. That’s why we designed this feature to give you full control over what’s shared and when.
- You control what’s shared: We never access your files unless you actively choose to submit a flagged request.
- Encrypted throughout: Your data is encrypted during transmission and while stored, so it’s never kept in plain text.
- Limited access: Only authorized team members can review flagged requests. Every access is logged and auditable.
- Dedicated workspace: The flagged copy is created as a temporary, read-only file in a secure admin workspace. Your original form in your account remains untouched.
- Automatic deletion: The copy is deleted automatically once resolved. You can also request immediate deletion at any time.
- No third-party sharing: Flagged data is never shared with third parties.
- Revocable access: You can revoke access or request deletion at any time by contacting [email protected].
These safeguards ensure that feedback is both useful for improving accuracy and safe for you to share.accuracy and safe for you to share.
Continuous improvement
Flag incorrect fields is more than just a tool for fixing mistakes — it creates a feedback loop that improves accuracy over time:
You flag an issue → We review and fix it → The AI learns → Accuracy improves → Fewer flags next time.
Each flagged report not only corrects a single field but also prevents similar mistakes in the future for that form type. The more feedback the system receives, the closer we get to near-perfect accuracy.
What’s next for this feature
We’re already working on improvements to make this tool even more useful:
- Request tracking page
You’ll soon have a dedicated page where you can see all your submitted requests and their status (Submitted, In Progress, Resolved). This way, you always know where things stand without waiting for email updates. - Voice comments
In addition to typing notes, you’ll be able to leave voice comments. These will be securely stored and automatically transcribed, making it faster and easier to explain issues in detail.
Getting started
Flag incorrect fields is designed to give you complete control over when you share forms with us while making the reporting process fast, clear, and secure. It’s available for all Instafill.ai users. There’s nothing to install, configure, or learn beyond the simple process described above. You highlight the field, leave a note, choose to submit it, and get notified once it’s resolved. This feedback helps us improve Instafill.ai over time, so forms get filled more accurately with each use.
If you notice something off in your next filled form, try the feature – it’s a secure way to share exactly what we need to fix issues quickly, while keeping you in control of your data.
Have questions ? Contact us at [email protected]