Instafill.ai has launched Email Handler, a powerful feature designed to speed up and automate process of filling forms using email. Organizations that handle a high volume of paperwork often spend hours manually entering data into the same forms. With Email Handler, you simply send or forward an email containing the necessary data to a specific email address – Instafill.ai monitors the email, extracts the attachment, automatically fills out your form, and sends you back a completed document.
This means less manual entry and significant time savings – you no longer need to download your clients’ documents, upload them to the system, wait for the AI to process, and then manually download the result. Everything happens automatically behind the scenes, and the filled PDF arrives directly in your inbox within minutes.
How Email Handler Works
- Dedicated Email Setup: Each form is assigned a unique email address by our team (e.g.
[email protected]). - Send Data via Email: Forward or send emails containing the necessary form information to your form’s dedicated Email Handler address.
- Automated Processing: Instafill.ai extracts all relevant data from your email and accurately fills out your form.
- Receive the Filled Form: You’ll receive an email with the completed PDF form attached and a link to your Instafill.ai session to review or further edit if needed.
The best part? You don’t need to change how your team works. If you’re already collecting data through Cognito Forms, Google Forms, JotForm, or any system that sends submission emails, you can simply forward those emails to Instafill. There’s no need for webhook integrations or new tools. It fits naturally into your existing workflow.
Practical Benefits:
- Time Efficiency: Eliminate repetitive data entry and manual form uploads.
- Ease of Use: Integrates directly into your email workflow without complex setups.
Use Cases Across Industries
Email Handler greatly benefits any organization handling repetitive paperwork, including:
- Legal and Compliance Teams: Streamline intake forms, affidavits, compliance documentation, and court filings, allowing attorneys and paralegals to focus on high-value tasks rather than paperwork.
- Human Resources: Efficiently handle onboarding documentation, employment agreements, and benefit enrollment forms, saving countless administrative hours.
- Healthcare Providers: Quickly process patient intake documents, insurance paperwork, and regulatory forms, improving operational efficiency.
- Government Agencies: Automate permits, license renewals, and compliance forms, significantly reducing the processing time for public administration.
- Real Estate and Sales: Instantly convert customer information into contracts, agreements, or proposal documents, streamlining sales and leasing processes.
Current Limitations:
Users should be aware of the following current limitations:
- Attachments Skipped: Email Handler doesn’t currently support email attachments. Data must be included as plain text directly in the email body.
- Single Form Processing: Only one form per email can be processed. Multiple forms require separate emails.
Our team is working on these limitations, with future updates planned to include attachment support and the ability to process multiple forms simultaneously.
How to Get Started
Getting started is simple, but the setup must be performed by our team. Contact us at [email protected], and we’ll assign email addresses for your forms and configure the automation for you.